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Guidelines
Speaker Guidelines
- Speakers are request to adhere to the allotted time for their presentation as indicated in the program schedule.
- Presentations should start with a title slide featuring the presentation title, speaker's name, and affiliation, followed by a brief self-introduction and clear, concise content relevant to the conference theme using bullet points and visuals effectively.
- Tables and graphs should be clear and easily understandable
- Speakers are requested to send their presentation slides to the program manager at least one month before the conference. Additionally, bring a flash drive or storage with your presentation as a back-up.
- Please submit your presentation in PPT format. Ensure that your visuals are clear and highly legible.
- Kindly be aware that slight program changes may occur. Please be present in the meeting room starting from the conference's beginning on your presentation day.
- Speakers should follow time cues from session chairs, maintain professionalism, and actively participate in Q&A sessions.
- Providing feedback and leveraging networking opportunities post-presentation are strongly encouraged.
- For additional support, speakers can reach out to the conference's speaker coordinator.
Poster Guidelines
- Preparing a poster presentation for a conference involves several critical considerations. Typically, posters should measure 36' x 48' (3 feet x 4 feet), though confirming dimensions with the conference organizers is crucial.
- Design strategies should focus on ensuring text is readable from 3-4 feet away, using appropriate font sizes (24 points for body text, 36-48 points for headings), and employing simple, sans-serif fonts like Arial or Helvetica.
- A contrasting colour scheme enhances clarity, and adequate spacing between sections improves readability.
- Use high-resolution images and relevant graphics, ensuring alignment and organization for a polished look.
- Printing on-site is not available; presenters must arrange printing in advance.
- Presenters are requested to remain at their posters throughout the entire poster session to engage with interested viewers.
- Please ensure you collect your poster by the end of the day; any posters left behind will be disposed of.
Participants Guidelines
- All participants must pre-register online by [insert deadline date]. On-site registration will be available, but early registration is recommended.
- Wear your conference badge at all times within the venue. This helps with security and networking.
- Delegates are requested to participate actively in sessions by asking questions and joining discussions. Respect the speaker and other participants by allowing everyone to contribute.
- Embrace diversity and promote an inclusive environment. Harassment or discrimination of any kind will not be tolerated.
- Engage with fellow participants, speakers, and attendees during breaks, meals, and networking sessions to exchange ideas and for professional relationships.
- In case of emergency, follow the instructions of venue staff and organizers. Familiarize yourself with the emergency exits.
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